# Purchase order generator for overseas suppliers

> Create a professional purchase order for suppliers in India, China or Vietnam: line items, totals, Incoterm, payment terms and clauses for inspection and IP.

Source: https://sourcesquid.co/tools/po-generator/

Suppliers tool · free

# Purchase order generator. Clear terms, fewer disputes.

A purchase order (PO) is the buyer's formal, signed order to a supplier, stating the goods, quantities, prices, delivery and payment terms and the conditions both sides accept. Fill in the form and this generator builds a professional PO with totals, Incoterm and optional clauses for AQL inspection, golden sample, warranty, IP and compliance.

  * __Free, no sign-up
  * __Runs in your browser
  * __Save as PDF or email it

Order total**$0**

[Want us to check terms and quality before you pay? Book an inspection](https://sourcesquid.co/start/?from=po-generator)

**Saved.** Want a copy in your inbox or on WhatsApp as well? Optional.

How it works

## Three steps. One clear answer.

  1. 01

Enter the PO number, both parties, currency, Incoterm with its named place, payment terms and the ready-to-ship date.

  2. 02

Add your line items with part numbers, quantities and unit prices, plus any discount, one-off charge or tax.

  3. 03

Switch on the clauses you need, then copy the PO as text or save it as a PDF for signature.

Method and sources

Line amounts are quantity × unit price, rounded to two decimals. The discount applies to the subtotal; the other charge (for example one-off tooling) is added after the discount, and tax is calculated on the discounted subtotal plus the other charge. Incoterms follow the Incoterms® 2020 rules, each with its named place. The inspection clause references ANSI/ASQ Z1.4 (ISO 2859-1) single sampling at General Inspection Level II. The clauses are a sound starting point for export orders; have your own legal adviser review them for high-value or long-term contracts.

  * [ICC: Incoterms® 2020 rules](https://iccwbo.org/business-solutions/incoterms-rules/incoterms-2020/)

Results are estimates to support your decisions. For binding figures, ask our team or your customs broker.

PO generator questions

## Straight answers.

Anything else, ask us directly. A principal replies, not a bot.

[anirudh@sourcesquid.co](mailto:anirudh@sourcesquid.co)

### What should a purchase order to an overseas supplier include?

PO number and date, legal names and addresses of both parties, item descriptions with part numbers, quantities, unit prices and totals, currency, Incoterm with named place, payment terms, ship date, and the conditions for inspection, packing, quality and intellectual property.

### What are typical payment terms with suppliers in China or India?

The most common are a 30% deposit with the order and the 70% balance against a copy of the bill of lading, or before shipment after a passed inspection. Established relationships move to open terms such as net 30 or net 60.

### Is a purchase order legally binding?

A PO becomes a binding contract once the supplier accepts it, usually by signing and returning it or by starting work under it. That is why this PO asks for signed acceptance within three working days.

### Why put an inspection clause in the PO?

It makes pre-shipment inspection to an agreed AQL a condition of shipment and balance payment, so both sides know in advance how a lot is accepted and what happens if it is not.

Use it with

## Tools that work well together.

[Suppliers**RFQ builder** A request for quotation (RFQ) is the document a buyer sends to suppliers to get comparable prices for the same specification, quantities and terms.](https://sourcesquid.co/tools/rfq-builder/)[Quality**AQL sampling** An AQL sampling plan tells an inspector how many units to pull from a lot and how many defects of each class the lot can contain and still be accepted.](https://sourcesquid.co/tools/aql-sampling-planner/)[Logistics**Incoterms advisor** Incoterms® 2020 are the International Chamber of Commerce's 11 standard trade rules that set who arranges and pays for each step of a shipment and where risk passes from seller to buyer.](https://sourcesquid.co/tools/incoterms-advisor/)[Cost**Landed cost** Landed cost is everything you pay to get a product to your warehouse: the factory price plus freight, insurance, import duty, customs fees and local charges.](https://sourcesquid.co/tools/landed-cost/)

From numbers to factories

## Turn this result into a free teardown.

Send one drawing, photo or quote. A principal returns how it is made, where it is made best and a realistic target price, free, in 48 hours.

[Get my free teardown](https://sourcesquid.co/start/?from=po-generator)[Talk to a principal](https://sourcesquid.co/contact/)